AI automation that eliminates repetitive tasks and accelerates growth
AI automation isn’t another platform to learn. It connects to your CRM, tools and data to run complete processes like lead qualification, proposal creation, and client onboarding automatically. Most clients get back 15-20 hours per week per person.
What can AI automation handle?
Lead Generation
How many hours does your team spend each week pulling prospect data, scoring leads manually and uploading CSVs just to start an outreach sequence? This automation pulls prospect data, scores it based on your criteria, launches personalised outreach (email or LinkedIn), and nurtures leads through your sequences. Your sales team only sees qualified leads ready for a conversation.
Client Onboarding
Your team closes a deal on Friday. By Monday morning, someone needs to: collect signed documents, send welcome emails, create the invoice, update the CRM, set project plan, send the client their login credentials. This can all be automated and triggered automatically when a deal closes. Your clients gets a seamless experience from day one, and your team isn't drowning in admin.
SEO & Content
If you're trying to scale content but it takes weeks to go from idea to published post across all channels - this is for you. The automation creates SEO-optimised blogs, repurposes them into social posts and newsletters, analyses what's performing, and even identifies which influencers to engage with. What used to take your marketing team a month now happens in minutes.
Call-to-Proposal Engine
After every call, someone on your team is re-listening to recordings, pulling out action items, writing proposals, chasing for feedback, making revisions, managing follow ups. This automation transcribes your calls, categorises it, generates tailored proposals with the exact points discussed, handles follow-ups and revisions, adds tasks to a PM tool, updates CRM in minutes.
Invoice Recovery
Chasing late payments is nobody's favourite job. This automation tracks which invoices are overdue, sends reminder emails that escalate appropriately (polite first, firmer later), and keeps chasing until payment comes through. You recover revenue without your team spending hours on follow-ups or feeling awkward about asking for money you're owed.
Account Based Intelligence
You know ABM works, but personalising outreach at scale is hard. This AI automation pulls LinkedIn and company data, creates personalised lead magnets based on how each prospect actually communicates, and identifies the decision-makers worth your time. It sends the right message to the right person in the way they want to receive it.
What happens after you book a free audit?
Simple workflows (invoice recovery, newsletters) go live in 4-10 days. Complex workflows (call-to-proposal engines, ABM systems, lead generation) take 14 – 28 days. We tell you exactly which timeline applies during the audit call.
1
Pinpoint & Prioritize
30-minute call where you walk us through your most time-consuming process. We identify what can be automated and what still needs a human, then prioritise based on fastest ROI.
2
Kickoff
Clear roadmap with fixed timelines and exactly what gets built. We set up tracking and KPIs so you can see what’s working from day one.
3
Build & Test
Fast development built around your deadlines. We test thoroughly so the automation works reliably the moment it goes live in your systems.
4
Deploy & Refine
Smooth deployment with weekly check-ins to monitor performance. We continuously refine based on real results to increase efficiency over time.
Built & Battle-Tested AI Automations
RAG Chatbot Knowledge Base
Answers technical questions by searching internal docs, past projects, transcripts, policy docs and technical sheets. Cuts research time to 30 seconds when the team needs to reference specific policy text or pricing etc.
Automated Proposal Generation
AI identifies the call type in real-time (discovery, demo, negotiation, onboarding), then triggers the right workflow. Sales calls become polished proposals. Onboarding calls create project plans. Support calls generate solution summaries. Everything gets logged, assigned & tracked automatically. CRM stays current. Proposal creation takes 5 minutes.
AI-Powered Newsletter System
Pulls relevant content based on topics being tracked, filters, generates analysis, formats and sends personalised newsletters. What used to take 6 hours now takes 15 minutes of review time.
Kyznflow builds you hands‑off systems that runs 24/7 and generate ROI in weeks.
Frequently Asked Questions
What exactly is AI Automation, and how is your service different from a SaaS product?
Most SaaS products make you adapt your process to fit their software. We build automation around your existing process and tools. If you're using HubSpot, Stripe, ClickUp, Gmail, WordPress (or around 3000 other common tools) right now, the ai automation connects them together and handles the manual steps between each tool. Nothing changes about how your team works - they just stop doing the repetitive parts.
What makes Kyznflow different?
Many agencies and freelancers come from a very technical background, this means that they often overcomplicate steps, automate for the sake of automating or don't understand the full business context and output quality needed. We're different because we come from sales and marketing. We've built teams, ABM programs, designed lead scoring systems, and scaled personalised outreach long before AI tools existed.
That means we understand what 'good' looks like for your process, not just how to connect APIs. We know the difference between automating a task and building a system that actually drives revenue or saves meaningful time. Some of our clients already have technical people in-house who can use Python or n8n, but they bring us in because we understand business architecture, not just workflow diagrams.
Do we need technical skills or people to use or manage these AI workflows?
No. The workflows run automatically in the background. Your team interacts with them through the tools they already use - your CRM, marketing automation platform, campaign management tools, CMS, collaboration, email, project management or accounting software. If something needs adjusting (like changing email templates or updating scoring criteria), we handle it. You're not managing n8n or Make workflows.
What kind of support do you offer after the workflows are implemented?
Our partnership extends beyond implementation. We offer ongoing support, monitoring, and optimization services to ensure your workflows continue to perform optimally as your business evolves. This includes troubleshooting, performance and prompt adjustments, and adapting workflows to new tools or requirements. We’re know the success of our business depends on the success of your business, so we really want to ensure your workflow automation consistently performs the way you need it to.
What happens if something breaks after implementation?
We build error handlers into every workflow so you're notified immediately if something fails. These error handlers cover common issues like API rate limits and timeouts.
For the first 30 days after go-live, we handle any issues, bugs, or prompt engineering adjustments as part of the project. After that, if something breaks due to our build (a logic error, faulty connection), we fix it at no cost. If an external tool updates their API or an AI LLM model gets deprecated and needs replacement by testing a series of other models, that's covered under ongoing support packages. We're clear upfront about what's included in the initial build versus what falls under ongoing support
How much does AI automation cost, and what kind of ROI can we expect?
We offer once-off project-based pricing or retainer fee style, where we become your AI automation partner. The exact cost is dependent on exactly what you need automated, which tools you use and how complex the workflow is. Most businesses have multiple processes within their business that need to be automated with AI, so in this case, a retainer would usually be a better and more cost effective option.
We focus on solutions that provide a clear, measurable return on investment (ROI) by saving time, reducing errors, facilitating growth, or improving customer experience. During the free audit, we’ll help you identify high-impact automation opportunities and provide a transparent cost estimate with projected ROI. We aim to provide you with AI workflow automations that pay for themselves quickly.
You’re a new agency. How can we trust you with our critical business?
We offer a performance-based guarantee for our initial pilot projects: if the agreed-upon, measurable efficiency gains or outcomes are not achieved within 45 days, our service fee for that pilot is waived. Your success is our priority, and we stand by our ability to deliver.
What can AI Automation NOT replace?
- Strategic decisions that need business context, tacit knowledge and/or relationships
- Complex negotiations or relationship building
- Some creative work - there are tools we can connect with, but in our experience using AI for B2B creative work does not match the audience or level of quality required. The AI creative tools on the market are more focused on consumer type products.
- Situations where a human touch is your competitive advantage.
What it can replace: data entry, follow-ups, document generation, RFP responses, lead scoring, personalisation-at-scale, report creation, competitor analysis, onboarding and any task that follows a clear set of rules.